About the Job

HRIS and Systems Management:

• Serve as the primary point of contact for the organization’s HRIS, ensuring data accuracy and troubleshooting issues as needed.
• Manage employee information and transactions within the HRIS, including new hires, terminations, role changes, and benefits updates.
• Coordinate with IT and HRIS vendors to maintain and improve system functionality, including overseeing updates, integrations, and user training.
• Train employees and managers on new system functionalities and support them in utilizing the systems effectively.

Recruitment and Talent Acquisition:

• Coordinate the end-to-end recruitment process for full-time, part-time, and intern hiring, including job postings, screening candidates, coordinating interviews, and facilitating hiring decisions. 
• Partner with hiring managers and supervisors to strategize on recruitment approaches that highlight Giant Noise (GN) and its employees, focusing on agency core values and culture from an HR perspective.
• Assist the Associate Director of HR in collaborating with hiring managers and supervisors to strategize on recruitment approaches that highlight Giant Noise (GN) and its employees, focusing on agency core values and culture from an HR perspective.
• Ensure thorough connectivity in the hiring process by notifying relevant staff and initiating job postings across various social media platforms, websites, and industry-specific groups.
• Provide hiring managers with guidance on job requirements, interview best practices, and candidate selection processes to ensure alignment with GN’s standards.
• Manage offer letter generation, background checks, and onboarding documentation for new hires.
• Maintain recruitment records and update applicant tracking systems.
• Oversee internship program including collaborating with department heads to define internship roles, set goals, support feedback, conduct check-ins, evaluate the program, and recommend improvements.

Onboarding and Offboarding:

• Facilitate a smooth onboarding process for new hires, including coordinating orientation sessions, handling new hire paperwork, and conducting initial and ongoing HR training.
• Ensure that new hires are set up in relevant systems and that all required documentation is collected and filed.
• Assist with exit interviews as needed, manage offboarding documentation, and provide assistance with termination processes, including coordinating final payroll and benefits information.

Benefits Management

• Administer employee benefits programs, including health, dental, vision, retirement, and other employee perks in collaboration with the company’s benefits broker and HRIS system.
• Serve as initial company contact for employee benefit inquiries, facilitating communication with the employee and benefits broker to resolve all claims or coverage questions.
• Coordinate annual benefits enrollment in collaboration with the COO, Associate Director of HR and company’s benefits broker, facilitating updates to benefits information, communicating options to employees, and assisting in enrollment changes.

Timekeeping and Payroll Assistance:

• Monitor and maintain accurate records in the timekeeping system for hourly employees, ensuring that overtime, PTO, and leave are recorded correctly.
• Assist the Finance department in processing payroll for part-time employees, including verifying timecard data and addressing discrepancies.
• Respond to employee inquiries related to payroll, timekeeping, and PTO balances.

Compliance and Policy Management:

• Assist with compliance with federal, state, and local regulations, including ADA, FMLA, ACA, and EEO requirements.
• Assist in development and updates to policies and procedures as needed to maintain compliance with applicable employment laws.
• Support annual audits and reporting requirements, including those related to ACA, FMLA, and workers’ compensation.
• Maintain confidential employee records and HR files, ensuring proper retention and disposal practices.

Administrative Support:

• Provide general administrative support to the HR team, including scheduling meetings, preparing HR reports and regular audits, and responding to inquiries.
• Assist with employee relations initiatives, including managing engagement surveys, providing HR policy information, and escalating issues when necessary.

Professional Development and Continuous Improvement:

• Stay updated on HR trends, best practices, and legal changes to ensure HR operations remain current and compliant.
• Seek opportunities for process improvements within HR workflows and systems, presenting recommendations to the HR leadership team.
• Participate in HR training sessions, workshops, and networking events to enhance personal skills and HR knowledge.
  

About You

• HR Passion: Demonstrated interest in HR laws, regulations, and best practices.
• HR Experience: A minimum of 2-3 years of prior Human Resources is preferred, this includes full-time, part-time, and internship HR roles.
• Education: Bachelor’s degree in Human Resources, Business Administration, or a related field is preferred.
• Certifications: SHRM certification (SHRM-CP) is not required but is preferred.
• Technology Proficiency: Proficient in HRIS systems and related software tools, including but not limited to Paylocity, ADP, Google Suite, and Harvest. Experience with use of Applicant Tracking Systems is preferred but not required; familiarity with these systems will facilitate understanding of other relevant platforms.
• Attention to Detail: Strong attention to detail for audit and payroll accuracy.
• Communication: Excellent written and verbal communication skills.
• Problem-Solving: Strong analytical and problem-solving abilities.
• Interpersonal Skills: Effective at building relationships and resolving conflicts.
• Strategic Thinking: Ability to think strategically and align HR initiatives with organizational goals.
• Confidentiality: Committed to handling confidential and proprietary information with discretion.

What It Takes

Minimum Qualifications 

• Experience: Minimum 2 years of progressive experience in general human resources administration.
• Certification: APHR, PHR, and/or SHRM-CP certification highly desired.
• Education: Bachelor’s degree in Human Resources, Business Administration, or related field preferred but not required for administrative roles.

Knowledge and Skills

• Recruitment Coordination: Effective in coordinating recruitment, onboarding, and off-boarding activities.
• Software Proficiency: Proven utilization of HR, timekeeping, and payroll software.
• Google Suite: Must have a comprehensive understanding and strong proficiency in Drive, Sheets, Docs, Calendar, and Forms, with the ability to independently create work products that meet department standards. 
• Project Management: Solid management experience of special projects, including internship programs and business operational assistance
• Benefits Administration: Demonstrated experience in managing benefits programs and vendor relations.
• Communication Plans: Successful in developing and implementing employee communication strategies.
• Initiative: Must exhibit and understand a proactive approach, with the ability to take initiative, conduct detailed research, and independently find solutions and answers.
• Detail Orientation: Strong attention to detail and project management capabilities.
• Communication: Excellent written, verbal, and interpersonal skills.
• Relationship Management: Positive relationship management and conflict resolution abilities.
• Problem-Solving: Strong analytical and problem-solving skills.
• Confidentiality: Commitment to handling confidential and proprietary information with discretion.

Working Conditions and Physical Demands

• Physical Demands: Sitting 85% of the time, standing 15% of the time.
• Lifting: Ability to lift 20-50 lbs. occasionally.
• Computer Use: Regular use of hands and fingers for computer operation.
• Vision and Hearing: Daily use of vision and auditory senses, including exposure to blue light from computer screens.
• Cognitive Ability: Ability to maintain cognitive function and logical reasoning throughout tasks and responsibilities.

Supervisory Responsibilities

• None.

Job Contacts

• Regular communication with department leaders, executive leaders, vendors, and employees.

Work Environment

• Environment: Primarily indoor work in an environmentally controlled setting.
• Travel: Occasional travel and on-site work for business-related meetings and events may be required.

How to Apply

Please apply via LinkedIn.

Giant Noise is an equal opportunity employer and values diversity. All employment is decided on the basis of qualifications, merit and business need.